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IMPORTANT: CAMP NORTHLAND IS A ‘NUT-AWARE’ CAMP

Camp Northland has always attempted to order foods that are “peanut aware”. However, we cannot attempt to eliminate peanuts or tree nuts (“nuts”) entirely from camp i.e. the camp cannot be ‘nut free’. After research and consultation–speaking with campers, families, staff, caterers, other camp directors and our Camp Association–we believe that our camp community benefits from being able to include campers with nut allergies in an anxiety-reduced environment rather than attempting to eliminate peanuts or tree nuts entirely from camp.

In an effort to heighten this awareness:

If your child has a nut allergy, please educate them to be vigilant in understanding these realities of the camp environment and to always check ingredients before eating a product not known to be safe for them and their particular allergy.

If you as a parent or guardian are sending food with your child on any camp trip, function, bus ride, event, or otherwise it must be kosher and we expect it to be ‘nut free’. Products that are labeled as “safe to share” or ‘Peanut and Tree Nut free’ should be preferred over those that use language like “may contain traces of nuts.” We recognize that finding foods that are completely “nut free”, especially ‘nut free’ and kosher, can be difficult; however your added sensitivity when doing camp shopping is greatly appreciated.

Last updated: February 2017

CAMPER CODE OF CONDUCT 2017

AS A CAMPER I WILL…

AS A CAMPER I WILL NOT…

I understand that if I am having trouble following this code of conduct, the following could happen:

Furthermore…

By applying to register, the camper(s) and family agree to abide by the Camper Code of Conduct.  If you have any questions about our Camper Code of Conduct, please contact the Camp Director at (905) 881-0018 or by email at simon@campnbb.com.

Mail, Faxes, Packages, and Email

  1. Any mailed packages to campers are opened upon arrival and checked for food, electronics, and safety considerations. Anything sent in a package not permitted in camp will be confiscated and not returned.
  2. Emails and faxes sent to camp, despite being intended for delivery to specific campers, remain in plain view of staff and should not be considered private and confidential nor should anything of personal nature be sent by email or fax with any expectation of privacy. Furthermore, emails and faxes may be reviewed by camp staff prior to delivery, and the camp reserves the right to decline delivery of any emails or faxes containing content that does not conform to the camp’s policies, the spirit of our policies and values as well as our camper code of conduct.
  3. This is not an exhaustive list of our camp policies. Please also refer to all camp manuals, information booklets, emails, and newsletter communications.

Cancellation Policy 2017

Fees and Discounts

Forms: Camper forms (medical, camper information) must be submitted in their entirety by April 13, 2017.

Tuition includes professional laundry service; out-of-camp trip expenses (admission, food, transportation, lodging and extra spending money); all in-camp programs, activities and supplies; and transportation on select dates to/from Toronto to Camp. Tuck is the place where campers get snack food and drinks, toiletries, stamps, camp supplies. The Tuck charge is included in your tuition.

Gratuity: In accordance with Ontario Camp Association guidelines, individual tips/gratuities are not permitted. A gratuity fund has been established to benefit all summer camp staff.  The gratuity charge is included in your tuition.

Sibling Discount: Families registering more than one child will receive a discount of $150 per camper. This amount does not apply to the $750 deposit required for each camper. Pre CIT campers are not eligible for sibling discounts. Applicable discounts will be reflected on the account statement.

Additional Information

– This registration application is just one portion of the registration process. A camper is not considered fully enrolled until all required forms, documents and payments have been submitted to the camp office, and the camper has been accepted by the camp in its sole and absolute discretion. NBB may retain any and all monies paid in the event a camper’s registration is cancelled due to missing or insufficient forms, information or payment.

– Cancellation requests must be submitted in writing (by mail, fax or email) to the Camp Registrar. In the event of cancellation received by the dates specified, the following amounts will be non-refundable: prior to February 1, 2017, full deposit; after February 1 but prior to June 1, 2017, full deposit plus $500.  If cancellation is received after June 1, 2017, no tuition payment will be refundable. After June 29, 2017, campers reducing their session enrolment will be charged $200 in addition to the appropriate tuition, Tuck and gratuity. Refunds granted after April 3, 2017 will be paid via cheque issued in October ‘16.

Privacy Policy 2017

Camp Northland is committed to keeping the personal information of our campers, families, and clients accurate, confidential, secure, and private. Our Privacy Policy has been designed to inform families, clients, staff, and third parties of Camp Northland of our commitment and recognition to meet the terms and spirit of generally accepted privacy expectations for camps of similar size and scope.

ABOUT YOUR PRIVACY

At Camp Northland, your privacy is, and always has been, very important to us. We are dedicated to providing you with excellent experience at Camp while protecting your privacy and safeguarding your personal information.

ACCOUNTABILITY

Camp Northland controls and centralizes the collection and distribution of information. However, we do transfer personal information to third parties for processing (i.e., the CampBrain or Camp Minder data management systems and related payment providers), data enrichment, demographics understanding and expanding our client base.

WHY DO WE COLLECT PERSONAL INFORMATION?

We collect information about your camper and family so that we can provide the best and safest experience for your child at Camp.  We also collect and share information to support growth and sustainability of the camp. Personal information allows us to ensure the safety and welfare of the children in our care and building the strongest and most sustainable camp.

We use personal information to share updates with our families and clients about news and other events at Camp. We also use personal information for business demographics and community analysis, and to provide statements of account to families when requested to do so.

WHAT INFORMATION DO WE COLLECT?

The personal information we collect shall be limited to that which allows us to run a safe Summer Camp, and which helps us provide campers and other clients with a safe experience always with a view to further growth and sustainability of the camp and understanding our market. The information that we collect includes:

The Camper Application requests names, addresses, telephone numbers, and email addresses for regular contact thorough the year and in cases of emergency.

Custody information that is important for camper safety and welfare.

Health Information Form requests personal health information about the camper as required by camp policies and/or the local Health Department.

Other health and behavioural information (i.e. special needs, mental health information, allergies, medical history etc.) is necessary for the counsellor, nurses, and program leaders to provide the best care for your child.

We may also collect other personal information orally or electronically throughout the year to support these purposes without limitation.

CONSENT TO USE PERSONAL INFORMATION

We may obtain your express consent to use personal information, or we may determine that consent has been implied by the circumstances. Consent could be in writing such as: signed application form, signed health form, submitted e-forms online, parent manual/packet disclosures, or verbally in person or over the telephone.

Providing us with your personal information is always your choice but failure to do so may limit participation or void registration. As part of the application process, we ask that you provide information that allows us to provide the best care for your child. In doing so, you consent to our collection, use and disclosure to appropriate third parties of such personal information for these purposes.

USE, DISCLOSURE, AND RETENTION OF INFORMATION

Camp Northland only uses and discloses the personal information in order to fulfill the identified purposes except when required by law.  Staff members whose job functions or responsibilities require personal information have access to all of your information.

KEEPING YOUR INFORMATION ACCURATE

It is important that your personal information is accurate and complete. Having accurate information about your family and child allows us to provide the very best Camp experience. You have the right to access, verify and amend the information we have about your family. We rely on you to keep us informed of any changes, such as a changes of address, phone number, email address, the health of your child or anything else – simply contact our Thornhill Office (905-881-0018) and let us know about any changes.

KEEPING YOUR INFORMATION SAFE

We use electronic and procedural safeguards to protect our systems and all personal information under our control against unauthorized access and use.

CHANGES TO OUR PRIVACY POLICY

If we decide to change any part of our Privacy Policy we will post those changes here and in places we deem appropriate, so that you can be aware of what information we collect, how we use it and under what circumstances, if any, we disclose it. You will always have a choice as to whether or not we can use your information.

YOUR RIGHT TO ACCESS YOUR PERSONAL INFORMATION

You have a right to access your personal information that we have in our possession. On written request to the Camp Director, a client is informed of the existence, use and disclosure of their personal information that is under our control, and may be given access to that personal information as required and permitted by law.

You may challenge the accuracy and completeness of that personal information and request that it be amended, if appropriate.

CONTACT INFORMATION

If you have any questions about our privacy statement, please contact the Camp Director at (905) 881-0018 or by email simon@campnbb.com

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